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It's available for basically every platform on earth, for starters. Todoist is one of the most prominent to-do list apps out there for a few reasons. Works well for tracking lots of projects and collaboration Incredibly powerful without being overwhelming If you want to connect to apps outside the Microsoft ecosystem, Microsoft To Do integrates with Zapier, which makes it easy to do things like add new tasks based on Google Calendar events or from saved messages in Slack. And you can collaborate with other users, share lists, assign tasks, and have everything show up in your Microsoft Planner account. You can even schedule tasks in advance, so they automatically appear in the 'My Day' view and get suggestions based on past tasks.

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After populating your various lists with tasks, click the plus + icon next to each task to add it to your day. Microsoft To Do uses a 'My Day' system to help you plan your time. You can even ask Cortana to add items to any list, by using your voice or by opening the Start menu and typing something like 'add milk to my shopping list.' You can pin individual lists to your Start menu, meaning you'll see them throughout the day. Tasks sync with Outlook, assuming you use the same Microsoft account for each. But the real selling points here are the integrations with Windows and Microsoft's ecosystem as a whole. You can add due dates for tasks, then view your tasks for the day. You can create lists, complete with custom icons.

Built largely by the team behind Wunderlist, which Microsoft acquired in 2015, To Do combines a friendly user interface with powerful features in a package that should suit most users.

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Microsoft To Do comes bundled with Windows 11, so you don't even need to download anything to get started. The best Windows to-do list apps at a glanceĪdd tasks with natural language and get suggestions based on usageĬollaborate with others by sharing lists and assigning tasks All offer free trials of some sort, so try a few and see what works. With these criteria in mind, here are the best Windows to-do list applications. Provide something a little extra, like habit trackers or integrations with other apps you use to make them even more powerful and accessible. Some degree of customization, from appearance to behavior. Multiple ways to organize your tasks, using different lists or projects by adding priorities, tags, and labels or with more advanced options like assigning tasks to individuals.Īccessible across multiple devices via cloud syncing (unless there's a really good reason not to offer this, like privacy). Regardless of which to-do list app you choose, my favorite choices all have some basic things in common.Įasy to use, with an uncomplicated interface and easy onboarding. I then based my decisions on my experience using the app, the feature set, and the value, in terms of both money and time you'd need to put in to get the most out of it. In my testing, I put these apps through their paces by adding both work and personal tasks organizing them into lists, projects, sub-projects, and various levels of importance and assigning them due dates, time blocks, and similar criteria. They range from powerful, premium systems with endless customizability to simple, free tools that force you to adopt one way of organizing your tasks.

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In my decade-plus of reviewing software and seeing various platforms come and go, I've tried my fair share of to-do list apps.

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For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software.

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